Apply for PTV authorisation: OD-C (charter), TPT and RPT

Find out how to apply for a PTV authorisation that will allow you to operate as a charter, tourism or regular passenger transport operator.

Anyone can apply for a Passenger Transport Vehicle (PTV) authorisation. There are no limits to when and where PTVs can operate or how many PTV authorisations someone can hold. 

  Step 1: Ensure your vehicle registration is valid

A PTV authorisation can only be granted to a vehicle with a valid registration. Ensure any outstanding vehicle registration fees are paid prior to applying for a PTV authorisation.

  Step 2: Preparing to apply for a PTV authorisation in the OD-C, RPT or Tourism category

OD-C PTV equipment

The Passenger Transport Vehicles: On-demand Charter fact sheet (below) contains information about the equipment necessary to operate an
OD-C PTV.

Visit Passenger transport vehicle equipment and modifications for information about equipment for PTVs.

TPT and RPT PTV equipment

There are no specific equipment requirements for RPT or Tourism categories.

Have you modified your PTV?

Equipment installed in PTVs often requires a vehicle modification approval. 

You must seek approval for the modification before the vehicle undergoes its initial inspection, otherwise the vehicle will fail inspection.

If you modify a vehicle after the initial inspection you may be required to submit the vehicle for an additional inspection. 

The PTV equipment and modification requirements page provide details of what types of typical PTV modifications require approval and how to apply for approval.

Motor Injury Insurance (MII)

If you are applying for a PTV OD-C authorisation on a vehicle that you own, you will be able to change the MII class during your application.

If you are applying for a PTV OD-C authorisation on a vehicle that you do not own, you will need to:

  • obtain the vehicle owner’s consent to use the vehicle for hire or reward; and
  • make sure the vehicle owner changes the MII class on the vehicle to the appropriate type. This can be done by completing the E67: Declaration of Motor Injury Insurance Class form and submitting to On-demand Transport.

If the vehicle owner does not change the insurance class, you will not be able to complete the application.

More information is available on the Motor Injury Insurance page.

  Step 3: Undertake a vehicle inspection

To apply for a PTV authorisation in the OD-C, TPT and/or RPT categories, your vehicle must either:

  • have had a full inspection in the 3 months prior to applying; or
  • be a brand new vehicle first registered in WA in the last 10 days.
    If your brand new vehicle is a heavy vehicle (body type of BUSTYP, RRBUS, SCHBUS, TOURCH or OMNIBUS as shown on your certificate of registration), you will need On-demand Transport to assist with your PTV application.

If either of these conditions are not met, your vehicle must undergo an inspection at an Authorised Inspection Station (AIS) to ensure it meets vehicle and safety standards. If the vehicle has not passed an inspection, you will not be able to successfully apply for the PTV authorisation.

If you have installed any modifications in your PTV, you must seek approval for the modification before the vehicle undergoes its initial inspection, otherwise your vehicle will fail inspection.

Please note: driving instruction vehicles, such as those fitted with duplicate (dual) controls, cannot be authorised as a PTV.

Having your vehicle inspected

You will need to make a booking with an Authorised Inspection Station (AIS) for a time to attend, and bring a completed, printed copy of the ODT119: Vehicle Examination Required form (below) to your inspection. 

Information on AISs, including metropolitan and regional locations, is available on the Get a vehicle inspected page.

After the inspection

Once the vehicle has passed its inspection, contact DoT to request that the “Certificate of Inspection” vehicle details are updated on your account.  You can then apply for your PTV authorisation on DoTDirect.

On-demand Booking Services (ODBS) may have their own maximum vehicle age and independent inspection requirements – it is recommended you liaise directly with the ODBS you intend to operate for, if applicable.

Once authorised, PTVs must also undertake annual inspection. For further information about annual inspections, visit the Get a vehicle inspected page.

Opens in a new window Transport (Road Passenger Services) Act 2018
External Link Transport (Road Passenger Services) Regulations 2020

  Step 4: Start an application in DoTDirect

Applications for new PTV authorisations can only be made via DoTDirect. You can apply for more than one PTV authorisation at a time, however each vehicle added will be charged an application fee of $15.25.

Note: you will not be able to save your application while in progress and complete at a later time. Please ensure you are prepared to complete the full application before starting the process. 

If you are using a mobile phone to apply for your PTV authorisation, upon logging into your DoTDirect account please scroll to the bottom of the page to view the desktop version of the site. 

To complete an application for a PTV authorisation via DoTDirect, you will be guided through the following steps:

  1. Choose which category or categories you wish to apply for authorisation (note that OD-RH and OD-C cannot be selected together; the rank or hail category affords the PTV authorisation holder the rights to operate as on-demand charter as well as rank or hail).
  2. Choose the authorisation period for the PTV authorisation – either 1, 3, 6 or 12 months, or a common expiry date if you have existing PTV authorisations. One month authorisations are not renewable.
  3. Search for your nominated vehicle by licence plate number or VIN/Chassis number. This will bring up details for the vehicle including year of manufacture, make, model and current insurance class (if the vehicle is owned by the applicant).
  4. Declare whether the nominated vehicle has wheelchair capacity that meets the relevant standards, and if so whether it has a hoist or ramp installed and how many wheelchairs it can carry.
  5. If you do not own the vehicle(s) nominated in the application for the PTV authorisation for, you will need to declare that you have the consent of the vehicle owner to apply for a PTV authorisation.

You can follow this process to add multiple vehicles to your application (up to 100 vehicles at a time). Note that adding a large number of vehicles may exceed the $20,000 limit for online payments via DoTDirect; in this case payment will need to be made in person at a Driver and Vehicle Services Centre by choosing ‘lodge and pay later’.

A detailed PTV user guide is available below.

Register for your online account Login to your online account

  Step 5: Review your application

Once you have added all the intended vehicles to your application for authorisations, you will be taken to a screen to review and confirm your application.

This will include:

  • Vehicle details;
  • Current and nominated insurance class;
  • Fee details;
  • Insurance class adjustment costs (if applicable); and
  • A summary of declarations made by the applicant.

  Step 6: Pay for your PTV authorisation

After reviewing the application you will be directed to payment.

When paying for your PTV application you will have two options:

  • online via DoTDirect; or
  • in person at a Licensing Centre via cheque or EFTPOS by choosing ‘lodge and pay later’.

Payments can be made quickly and easily in DoTDirect via credit card (Mastercard or Visa).

If you choose to pay in person at a Driver and Vehicle Services Centre, you will need to take note of the account number supplied, as you will need to provide this to DoT staff to process your payment. Alternatively you can access the account number via your DoTDirect account to present at the Licensing Centre. Payment must be made within 7 days of the application being submitted.

A 12 month PTV authorisation will cost $114.95 for each vehicle, with an application fee of $15.25 per vehicle. Motor Injury Insurance costs may be incurred too - these amounts will vary between vehicles.

Visit On-demand transport fees and charges for more information.

  Step 7: Application complete and authorisation granted

Once payment has been processed, applicants will be emailed an authorisation payment receipt summary, outlining the application, authorisation and insurance class adjustment (if paid) fees paid.

A copy of the PTV authorisation document will be emailed to the authorisation holder and an email sent to the vehicle owner (if a third party) advising that the vehicle has been authorised for hire or reward. The PTV authorisation document, will also be available to the PTV holder at any time via DoTDirect.

The driver of a PTV is not required to carry a hard copy of the PTV authorisation document when operating the PTV.

  Get a copy of your PTV authorisation

Getting a copy of your PTV authorisation is simple.

When you were first granted the authorisation, DoT sent a PDF copy to the email address you use to access DoTDirect.

You can also get a copy of your PTV authorisation through DoTDirect:

  1. Log into your DoTDirect account on your computer or phone.
  2. Select the On-demand Transport tab at the top of the screen.
  3. Click Passenger Transport Vehicles, then Authorisations in force.
  4. Click on the vehicle you want the copy of authorisation for. 
  5. Under the heading Authorisation’s issue periods and related documents, click on the current issue period for this year. 
  6. A list of all the documents related to that specific PTV authorisation period will display.
  7. Click Download on the vehicle's PTV authorisation document and save the document for your records.

Your on-demand booking service (ODBS) may have additional requirements for confirming your PTV authorisation status.

Page last updated: Wed Nov 24 2021 10:53:03 AM