COVID-19: Updates on Department of Transport services

On-demand transport industry portals

A range of tools and processes have been developed to help the passenger transport industry meet their safety obligations. Find out how to access and use these tools to contribute to the safety of the WA passenger transport industry.

  Driver and Vehicle Industry Dashboard

Authorised on-demand booking services (ODBSs) can access the Driver and Vehicle Industry Dashboard (DVID) to check the licence, registration and authorisation status of their drivers and vehicles.

The dashboard is accessible through the booking service’s DoTDirect account.

To access the DVID, users must adhere to the terms and conditions - these relate to confidentiality and usage of the information contained in the dashboard. Failure to comply with the terms and conditions may attract fines of up to $12,000 or up to 12 months imprisonment. 

Only authorised ODBSs are given automatic access to the DVID. Non-ODBS members of the passenger transport industry may apply for special access to the DVID if they are deemed to have an approved business need – see “Applying for access to the DVID as a non-ODBS” below for more details.

Private individuals, associated or unauthorised ODBSs cannot access the DVID.

For more information about how DoT uses your information in relation to the passenger transport industry, visit Your data privacy.

A detailed User Guide on how to use and access the DVID is available below.

Adding vehicles or drivers

Vehicles and drivers can be added to the DVID on a single-entry basis, or by uploading a CSV file containing details for multiple entries.

The CSV file must be properly formatted. The templates below are provided to assist with adding and deleting multiple drivers or vehicles. Please note, the field names must not be changed, otherwise an error will be produced.

Information required to access the DVID

The following information is required to access information from the DVID – these fields are captured in the driver and vehicle dashboard CSV templates below. 

  • Drivers:
    • Driver’s licence number;
    • Surname of the driver;
    • Date of birth; and
    • Action -  either “add” or “delete”.
  • Vehicles:
    • Plate number;
    • VIN/chassis (optional to complete); and
    • Action - either “add” or “delete”.

Applying for access to the DVID as a non-ODBS

Non-ODBS members of the passenger transport industry may benefit from using the DVID to meet their safety duties.

Corporations and other bodies corporate that are managing drivers and/or vehicles in the passenger transport industry can apply to DoT for access to the DVID as a “non-ODBS authorised entity”. 

To apply for access to the DVID as a non-ODBS authorised entity, please contact On-demand Transport by email at ondemandtransport@transport.wa.gov.au or phone 1300 660 147.

Non-ODBS authorised entities must outline the measures they have or will put in place to ensure:

  • that access to the DVID is restricted to relevant people within their organisation; and 
  • that the confidentiality of information provided through the DVID will be maintained.

The On-demand Transport business unit will assess the suitability of the applicant and contact them with the outcome of their application.

Please note: the entity must have a DoTDirect account linked to the organisation applying for DVID access. 
 

ODT_P_DVID_Dashboard_User_Guide.pdf icon Driver and Vehicle Industry Dashboard (DVID) user guide Kb
ODT_DVID_Driver_dashboard_template.csv icon DVID: Driver dashboard template Kb
ODT_DVID_Vehicle_dashboard_template.csv icon DVID: Vehicle dashboard template Kb

  Notifiable occurrence reporting

What is a notifiable occurrence?

A notifiable occurrence is an incident of a serious nature that involves, or has the potential to result in injury, violence or abuse of a person. 

Notifiable occurrences include:

  • an incident involving the vehicle being used to provide a passenger transport service that must be reported to the police under section 56 of the Road Traffic Act 1974;
  • an accident or incident involving a vehicle being used to provide a passenger transport service that results in:
    • an injury that is treated by an ambulance officer; or
    • an injured person being treated at a hospital;
  • a collision involving a vehicle being used to provide a passenger transport service that results in damage to the vehicle that is sufficient to prevent the completion of the journey in that vehicle;
  • a mechanical or other fault in a vehicle being used to provide a passenger transport service that renders the vehicle unsuitable to be used to provide a passenger transport service without substantial or significant mechanical repairs or services;
  • an incident involving a driver or a passenger of a vehicle being used to provide a passenger transport service that results in a complaint to the police involving allegations of:
    • sexual assault; or
    • indecent exposure; or
    • assault; or
    • physical threats or other intimidation;
  • an incident involving the conduct of a driver while driving a vehicle being used to provide a passenger transport service that results in the driver being charged with a serious offence. Serious offences are defined in the Transport (Road Passenger Services) Regulations 2020, including specific provisions under the Road Traffic Act 1974 and The Criminal Code;
  • an incident involving:
    • the misplacement of a visual, audiovisual or audio recording from a camera surveillance unit installed in a passenger transport vehicle; or
    • the use in contravention of regulation 111 of a visual, audiovisual or audio recording from a camera surveillance unit fitted in a passenger transport vehicle; or
    • the viewing, downloading, copying, playing, editing or erasing of a visual, audiovisual or audio recording in contravention of regulation 113.

What is a notifiable occurrence report?

On-demand booking services (ODBSs) and passenger transport drivers are required to report notifiable occurrences to the Department of Transport (DoT) via DoTDirect. Reporting notifiable occurrences facilitates the monitoring of safety and causes of incidents in the passenger transport industry. 

Notifiable occurrence reports must be made as soon as practicable after the ODBS or the driver becomes aware of the notifiable occurrence.

Who needs to submit a notifiable occurrence report?

Authorised ODBSs and authorised passenger transport drivers have a responsibility to submit notifiable occurrence reports and must do this through their DoTDirect account. 

All authorised ODBSs are required to also keep a register of all notifiable occurrences they become aware of.

How to submit a notifiable occurrence report

Notifiable occurrence reports can only be made via DoTDirect.

You will be asked to complete details of the incident and select the category that best matches the incident. Notifiable occurrences can fit under the below categories.

Category Description
Vehicle accident: Trip was completed and no ambulance or hospital treatment required Vehicle accident: minor.
Vehicle accident: Trip was unable to be completed, no ambulance or hospital treatment required. Vehicle accident: moderate.
Vehicle accident resulting in ambulance or hospital treatment required. Vehicle accident: serious.
Vehicle unable to be used due to mechanical failure. Mechanical failure.
Complaint made to police about driver behaviour (e.g. physical or sexual assault, intimidation). Driver conduct: criminal complaint.
Complaint made to police about passenger behaviour (e.g. physical or sexual assault, intimidation). Passenger conduct: criminal complaint.
Driver charged by police with serious offence related to conduct while driving. Driver conduct: criminal charge.
Misuse of camera surveillance unit device or recording. Camera misuse.

Read the Notifiable occurrences and alleged driver conducting reporting user guide (below) for more information on how to submit a report.

ODT_P_Notifiable_Occurrences_Alleged_Driver_Conduct_User_Guide.pdf icon Notifiable occurrences and alleged driver conducting reporting user guide Kb

  Alleged driver conduct reporting

What is an alleged driver conduct report?

An alleged driver conduct report is a report made by an authorised ODBS to notify DoT of allegations that a driver of an on-demand passenger transport vehicle was engaged in conduct that would affect the driver’s suitability to drive in the on-demand transport industry. Alleged driver conduct reports must be made within 48 hours of the ODBS becoming aware of the alleged conduct. 

Submitting an alleged driver conduct report

Authorised ODBSs have a responsibility to submit alleged driver conduct reports and must do this through their DoTDirect account. 

The report is made online via the ODBS DoTDirect account. It must contain the details of any driver that has (or is alleged to have) engaged in any conduct or omission which a reasonable person would consider affecting their suitability to be an authorised driver. This includes information pertaining to either their character or adherence to road safety principles.

Read the Notifiable occurrences and alleged driver conducting reporting user guide (below) for more information on how to submit a report.

 

ODT_P_Notifiable_Occurrences_Alleged_Driver_Conduct_User_Guide.pdf icon Notifiable occurrences and alleged driver conducting reporting user guide Kb

  Check a PTD authorisation

Under the Transport (Road Passenger Services) Act 2018, drivers must hold a passenger transport driver (PTD) authorisation to drive a vehicle for hire or reward. 

Passengers are encouraged to only take trips through authorised providers for their safety.

It is important that you display the correct driver identity information, including your PTD authorisation number, so passengers can easily identify your authorisation number. 

Your driver identity information must be made available to passengers. 

If you’re driving a taxi, your driver ID needs to be on display in the vehicle. 

If you’re driving a charter vehicle (which includes rideshare, limousine and party bus services), your driver identity information can be provided to the hirer when they book, provided in the booking app, displayed in the vehicle or worn on your uniform.

The List of authorised passenger transport drivers below can be used by the public to check the authorisation status of a passenger transport driver – just enter the PTD authorisation number.

My PTD authorisation is not showing in the search

If you cannot find your PTD authorisation on this list, you may not be properly authorised. Please contact the Department of Transport on 13 11 56 or via email at ondemandtransport@transport.wa.gov.au for assistance.

Note: this search service is provided as a guide to the authorisation status of a driver at the time of the check. It is, however, not conclusive proof that a driver holds a passenger transport driver authorisation. If you are concerned about the status of a driver’s authorisation after using this search, you can contact On-demand Transport.

External Link List of authorised passenger transport drivers

  Authorised on-demand booking services

Under the Transport (Road Passenger Services) Act 2018, all on-demand booking services (ODBS) must be authorised. Passengers are encouraged to only take trips through authorised providers for their safety.

It is important that your ODBS name, logo and/or authorisation number are clearly marked outside or inside your vehicles so passengers can easily identify your service.

Use the List of authorisation on-demand booking services below to check the authorisation status of an ODBS – just enter the business name or authorisation number.

My ODBS is not showing in the search

If you cannot find your ODBS on this list, it may not be properly authorised. Please contact the Department of Transport on 13 11 56 or via email at ondemandtransport@transport.wa.gov.au for assistance.

Note: this search service is provided as a guide to the authorisation status of a ODBS at the time of the check.  It is, however, not conclusive proof that an ODBS holds an authorisation.  If you are concerned about the status of an authorisation after using this search, you can contact On-demand Transport.

Opens in a new window List of authorised on-demand booking service providers

 

Page last updated: Wed Sep 15 2021 4:00:23 PM